- Our Mission
- Rights and Privacy
- Dalton Public Schools Non-Discrimination Notice
- Section 504 Notification
- Professional Qualifications
- Health Concerns and Medication
- Drug Testing Program
- Use of Social Security Numbers
- Media, Photography and Videotaping on School Premisis
- Attendance Policy
- District and School Websites/Social Media/Mobile App
- Gifts at School
- Report Card Schedule
The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires Dalton Public Schools, with certain exceptions, to obtain your written consent prior to the disclosure of personally identify able information from your child’s education records. However, Dalton Public Schools may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow the Dalton Public Schools to include information from your child’s education records in certain school publications. Examples include: A playbill, showing your student’s role in a drama production; the annual yearbook; honor roll or other recognition lists; graduation programs; for sports activities like wrestling, showing weight and height of team members. Directory information, which is information generally not considered harmful or an invasion of privacy if released, can be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with three directory information categories - names, addresses and telephone listings - unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent. If you do not want Dalton Public Schools to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing by August 16, 2017 (or within 10 days of enrolling in Dalton Public Schools). Dalton Public Schools has designated the following information as directory information: student’s name; participation in officially recognized activities and sports; address; telephone listing; weight and height of members of athletic teams; electronic mail address; photograph; degrees, honors, and awards received; date and place of birth; dates of attendance; grade level.
Definition of Terms Used in PPRA:
“Instructional Material” - Instructional material that is provided to a student, regardless of format, including printed or representational materials, audio-visual materials, and materials in electronic or digital formats (such as material accessible through the Internet). The term does not include academic tests or academic assessments.
“Invasive Physical Examination” - Any medical examination that involves the exposure of private body parts, or any act during such examination that includes incision, insertion, or injection into the body, but does not include a hearing, vision, or scoliosis screening.
“Personal Information” - Individually identifiable information including: (1) a student or parent’s first and last name; (2) home address; (3) telephone number; or (4) social security number.
No student shall be required to submit to a survey, analysis, or evaluation that reveals information concerning:
•Political affiliations or beliefs of the student or the student’s parent;
•Mental or psychological problems of the student or the student’s family;
•Sex behavior or attitudes;
•Illegal, anti-social, self-incriminating, or demeaning behavior;
•Critical appraisals of other individuals with whom respondents have close family relationships;
•Legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers;
•Religious practices, affiliations, or beliefs of the student or student’s parent; or
•Income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program), without prior written consent of the parent or eligible student.
A parent of a student may, upon request, inspect any survey created by a third party containing one or more of the items listed as (1) through (8) above before the survey is administered or distributed by a school to a student and may choose to opt the student out of participation in the survey. The superintendent shall develop procedures for: (1) granting a request by a parent for reasonable access to such survey within a reasonable period of time after the request is received, and (2) making arrangements to protect 4 student privacy in the event of the administration or distribution of a survey to a student containing one or more of the items listed as (1) through (8). The requirements of PPRA do not apply to a survey administered to a student in accordance with the Individuals with Disabilities Education Act (IDEA).
A parent of a student may, upon request, inspect any instructional material used as part of the educational curriculum for the student. The Superintendent shall develop procedures for granting a request by a parent for reasonable access to instructional material within a reasonable period of time after the request is received.
Parents shall be notified prior to the administration of physical examinations or screenings that the school may administer to students. This notice shall offer the parent the opportunity to opt the student out of any non-emergency, invasive physical examination or screening that is (1) required as a condition of attendance; (2) administered by the school and scheduled by the school in advance; and (3) not necessary to protect the immediate health and safety of the student, or of other students.
The parent of a student shall be notified prior to the commencement of activities involving the collection, disclosure, or use of personal information collected from students for the purpose of marketing or for selling that information (or otherwise providing that information to others for that purpose). Such notice shall offer the parent the opportunity to inspect, upon request, any instrument used in the collection of such information before the instrument is administered or distributed to a student and to opt the student out of such activities. The superintendent shall develop procedures that: (1) make arrangements to protect student privacy in the event of such collection, disclosure, or use, and (2) grant a request by a parent for reasonable access to such instrument within a reasonable period of time after the request is received.
Student Data Privacy Complaints
It is the policy of the Dalton Board of Education that Dalton Public Schools ("District") shall comply with the Family Educational Rights and Privacy Act (FERPA) and the Student Data Privacy, Accessibility, and Transparency Act, which are designed to ensure that education records and student data are kept confidential and secure from unauthorized access and disclosure.
For the purposes of this policy, a “parent” is defined as a natural parent, a guardian, or an individual acting as a parent in the absence of a parent or guardian. An “eligible student” is defined as a student who has reached 18 years of age or is attending an institution of postsecondary education.
Any parent or eligible student (“Complainant”) may file a complaint with the District if that individual believes or alleges that a possible violation of rights under the above laws has occurred not more than one (1) year prior to the date the complaint is received by the District. Craig Harper, chief administrative officer, has been designated to address any complaint. He may be contacted at (706) 876-4071 or firstname.lastname@example.org.
Federal law prohibits discrimination on the basis of race, color or national origin (Title VII of the Civil Rights Act of 1964); sex (Title IX of the Educational Amendments of 1972, Title II of the Carl D. Perkins Vocational Education Act of 1984, Title VII of the Civil Rights Act of 1964 and Equal Pay Act of 1963); age (Age Discrimination in Employment Act of 1967); handicap (Section 504 of the Rehabilitation Act of 1973); disability (Title I and Title V of the Americans with Disabilities Act of 1990); genetic information (Title II of the Genetic Information Nondiscrimination Act of 2008); or retaliation in educational programs, employment or activities receiving federal financial assistance. Employees, students and the general public are hereby notified that the Dalton Board of Education does not discriminate in any educational programs, including career technical and agricultural education programs, or activities or in its employment policies. The chief administrative officer has been designated as the employee responsible for coordinating the effort to implement this nondiscriminatory policy. Inquiries concerning the application of Title II, Title VI, Title IX, Section 504, or ADA to the policies and practices of the Dalton Board of Education may be addressed Craig Harper, Equal Opportunity Employment Coordinator, Dalton Public Schools, P.0. Box 1408, Dalton, GA 30722; or to the Regional Office for Civil Rights, Atlanta, GA 30323; or to the Director, Office for Civil Rights, Education Department, Washington, D.C. 20201; or to the U.S. Equal Employment Opportunity Commission (EEOC), 1-800-669-4000 (toll-free) or 1-800-669-6820 (toll-free TTY number for individuals with hearing impairments). EEOC field office information is available at www.eeoc.gov or in most telephone directories in the U.S. Government or Federal Government section. Additional information about EEOC, including information about charge filing, is available at www.eeoc.gov
If a parent has a student who has an active 504 plan, then they must contact the counseling office within the first 10 days of school. Any student or parent or guardian (“grievant”) may request an impartial hearing due to the school system’s actions or inactions regarding your child’s identification, evaluation, or educational placement under Section 504. Request for an impartial hearing must be in writing to Dr. Amy Bowers, Dalton Public Schools’ Section Coordinator, PO Box 1408, Dalton GA 30722–1408; however, a grievant’s failure to request a hearing in writing does not alleviate the school system’s obligation to provide an impartial hearing if the grievant orally requests an impartial hearing through the district’s Section 504 Coordinator. Dr. Bowers will assist the grievant in completing the written request for hearing. She may be contacted through the district’s central office at 300 W. Waugh St, Dalton, GA 30720 or by telephone at (706) 876-4023. Copies of the 504 Procedural Safeguards and Notice of Rights of Students and Parents Under Section 504 may be found at www.daltonpublicschools.com or may be picked up at the central office or at any of the school offices.
In compliance with the requirements of the Every Student Succeeds Act, parents may request the following information:
1. Whether the student’s teacher—
o has met State qualification and licensing criteria for the grade levels and subject areas in which the teacher provides instruction;
o is teaching under emergency or other provisional status through which State qualification or licensing criteria have been waived; and
o is teaching in the field of discipline of the certification of the teacher.
Whether the child is provided services by paraprofessionals and, if so, their qualifications.
It is the responsibility of the parent or guardian to notify the school, in writing of any health problems of the student, i.e. allergies, asthma, epilepsy. Written permission to administer medication must be on file in the Nurse’s Office. Medications include those prescribed by a physician and over the counter medications purchased at the store. Students are not allowed to have any type of medication on their person or in their on-campus vehicle unless approved by administration. Medication must be kept in the Nurse’s Office and administered by designated staff, unless otherwise authorized by a physician. Medications must be in the original container (no baggies, foil, etc.). Parent/guardian must provide specific instructions, as well as the medication and related equipment to the nurse. It is the responsibility of the parent/guardian to inform the school of any changes. New medication or new doses will not be given unless a new form is completed.
The Dalton Board of Education believes that the use of prohibited substances by students who participate in extracurricular activities presents a particular hazard to the health and welfare of students and those who compete or interact with them. While the Board recognizes the intrinsic values associated with participation in extracurricular activities and encourage students to participate, these concerns have prompted the Board to authorize the Superintendent to develop and implement drug screening procedures for all students (grades 6-12) who wish to participate in any extracurricular or interscholastic activity or any student who applies for a parking permit and intends to park a vehicle on school grounds at any Dalton school.
Statement of Purpose
The Dalton Board of Education recognizes the importance of protecting the health and safety of students from the use of illegal drugs, synthetic drugs and prescription drugs without a valid prescription. The purpose of this regulation is to help prevent substance abuse among students, to encourage treatment for students with substance abuse problems and to ensure that students have the opportunity to attend school and participate in activities in a fair, safe and healthy environment.
The purposes of this regulation are:
• To educate students about the serious physical, mental and emotional harm caused by illegal drug use.
• To alert students with possible substance abuse problems to the potential harms that drug use poses for their physical, mental and emotional well-being.
• To prevent injury, illness and harm to students that may arise as a result of substance abuse.
• To offer all students school activities free of the effects of illegal drug use.
• To offer students the privilege of competition and participation in extracurricular activities as an incentive to stop using such substances.
Random Drug Testing
Participation in extracurricular activities is a privilege and carries with it the responsibility to adhere to high standards of conduct, including refraining from the use of illegal drugs, synthetic drugs and prescription drugs without a valid prescription. To assist students in making healthy and safe choices, the district will conduct random drug testing of students in grades 6-12 as a condition of participation in privileged activities. Privileged activities include all extracurricular activities, co-curricular activities and driving to school and parking in a district parking area.
Certain extracurricular activities have an academic component during the school day as well as an extracurricular component outside of school hours. This regulation applies only to the participation opportunities afforded students during the extracurricular component of the activity. Therefore, if a student violates this regulation, the consequences described below will apply only to the extracurricular component of the activity. The student’s grade will not be lowered because of the student’s suspension from participation in extracurricular activities. The student may be expected to complete alternative assignments during the suspension in order to maintain his or her grade.
Privileged activities include, but are not limited to, the following:
• All school-sanctioned athletics, including cheerleading
• Band, choir and drama
• All co-curricular and extra-curricular academic teams
• National Honor Society, Student Council, Class Officers
• Any other clubs not listed above
• Parking by permit on school property
The consequences provided as part of this regulation are for positive tests from the random drug testing program. A student who uses or possesses illegal drugs or alcohol on school grounds or at a school-sponsored activity will be subject to the consequences of the Student Code of Conduct and the Student Code of Conduct for Interscholastic/Extracurricular Activities.
First Positive Test
Parent/Guardian notification and conference with school administration and mandatory referral to the district’s Student Assistance Program (SAP). The student must submit to follow-up drug testing for a minimum of 90 days and minimum of three drug tests and until a negative drug test result. All costs for follow-up testing must be paid by parent/guardian. Failure to complete follow-up drug testing will result in suspension from all privileged activities until required testing is complete. Additionally, the SAP provider must confirm that the student has met counseling requirements.
Second Positive Test
The consequences include those for a first positive test in this regulation as well as those listed in the Student Code of Conduct for Interscholastic/Extracurricular Activities for a first alcohol/illegal drug offense and loss of permitted parking privileges for the semester in which the second positive test occurs plus one more semester.
Third Positive Test
The consequences include those for a first positive test in this regulation as well as those listed in the Student Code of Conduct for Interscholastic/Extracurricular Activities for a second alcohol/illegal drug offense and loss of permitted parking privileges for the semester in which the third positive test occurs plus two additional semesters. Attendance at any school-sponsored activity (e.g. athletic events, dances, etc.) only by permission of school administration.
Additional Positive Test(s)
The consequences include those for a first positive test in this regulation, loss of participation in any privileged activities and ineligibility to attend any school-sponsored activity. These consequences may be revisited at the school administration’s discretion after the semester in which the positive test occurs and two additional semesters.
Return to Random Pool
A student will return to the random pool for the remainder of the school year after mandatory follow-up drug testing requirements are met.
Notice and Consent for Random Selection Process
Each student who has signed a consent form will be assigned to the random pool for a 12-month period July 1 to June 30. Random drug testing may occur at any time during the school day or at a school-sponsored activity, including summer camps, clinics and activities. The schedule and number of tests administered shall be at the discretion of the district and school administration. The district student information services administrator will provide the drug screening company an updated list of all eligible students by GTID number each month to create the random pool. The drug screening company will randomly select and present to the student information system administrator the list of student GTIDs selected for testing and a list of student names will be prepared for the drug screening company for use on the day of testing. Students will be called for testing according to the list. District employees shall not have the authority to waive the testing of any student selected using the random selection process nor can it assign a student for inclusion on the list.
The testing method to be administered will be urinalysis and shall use a 10-panel screen. Testing will be conducted by a certified drug screening company contracted by the school district.
Sample collection will be conducted and supervised by the drug testing company following its secure testing protocols. The schools will provide an adequate space that ensures a secure environment that also ensures the privacy of the students participating in the test.
Verification of Sample
All non-negative initial drug screenings will be secured and submitted to a certified laboratory for verification of a positive result and the substance levels present in the sample.
Disclosure of Other Medications/Final Determination
A student with a non-negative result will attend a conference with school administration and parent/guardian to discuss the drug screening and to determine whether the student or parent/guardian can provide a verifiable, legitimate reason for the presence of the detected substance. If no such reason is determined, the school administration will review the student’s drug-testing history and make the appropriate determination for consequences pending the verification of a positive result.
The decision of the school administration is final and is not subject to appeal.
Refusal to Submit or Falsifying Results
A student refuses to submit for drug testing when he or she fails to provide adequate urine for testing when notified of the need to do so or engages in conduct that clearly obstructs the testing process. A student who refuses to submit to testing or takes deliberate action to falsify results may still be disciplined under the district’s Student Code of Conduct and Student Code of Conduct for Interscholastic/Extracurricular Activities for being under the influence of illegal drugs, synthetic drugs or prescription medication without a valid prescription. A student who takes deliberate action to falsify results may also receive additional disciplinary consequences.
Parent/Guardian-Requested Drug Testing
A parent/guardian whose student(s) would not otherwise qualify for inclusion in the pool of students eligible for random selection may opt-in to the drug-testing program at the beginning of each academic year or upon initial enrollment. The student’s test results and any consequences will be administered in the same manner as all other students subject to the random drug testing program. 7 A parent/guardian must pre-pay the school for drug-screenings. The student will be tested no more than three times during an academic year at parent/guardian request at the next available drug screening following each request. A student tested at parent/guardian request will not be included in the random drug pool.
Student Assistance Program (SAP)
Hamilton Student Assistance Program will provide services for DPS students in grades 6-12 who are test positive in a random drug screening. Hamilton Students Assistance Program is located at 1002 Burleyson Road, Dalton, Georgia.
We use technology in our School District to assist us in many areas such as student records and attendance. Our Data System is based on the use of an assigned nine digit number. We prefer to use a child’s Social Security Number on student records for a number of reasons—nearly every student has a Social Security Number, the Social Security Number is unique and does not change, technical schools, colleges, and other educational institutions use Social Security Numbers for numeric ID purposes, and unlike names and birthdates, each Social Security Number is unique.
For these reasons, we request that you supply us with your child’s Social Security Number. Georgia Law (O.C.G.A. 20-20150 (d) permits us to request your child’s Social Security Number. Providing a Social Security Number is voluntary.
We recognize and respect your concern about the confidentiality of your child’s Social Security Number and of your child’s school records. We, too, have these same concerns. In accordance with the Family Educational Rights and Privacy Act (FERPA) of 1974, we assure you that your child’s Social Security Number will not be shared without YOUR permission. We will use your child’s Social Security Number for the following purposes:
• Keeping track of attendance and reporting same to you
• Keeping track of grades and reporting same to you
• As the Numeric ID number to locate your child’s records
If we do not receive your child’s Social Security Number, a permanent nine digit numeric ID number will be assigned to be used for the above purposes. This number will be used on records and computer screens as FTE/SSN Number as would a Social Security Number. You have the right to review ALL school records available in our system about your child. If you would like to do this, just contact your child’s Principal or Counselor. If you wish additional information, please phone your child’s school or Student Services at 706- 876-4034.
Throughout the school year, your student may be photographed and/or videotaped by Dalton Public Schools’ personnel, media outlets (paper, television, etc.), and/or other organizations approved by the school. Your student may also be selected to participate in interviews for stories in the media in which he/she would be identified by name; however, no student will be interviewed without a DPS employee being present. If you do not want your student to participate in these activities during the school year, please notify the school in writing by August 18, 2017 or ten days after enrolling in Dalton Public Schools. If you do not notify the school office, we will assume that you give permission for your child to be photographed, videotaped and/or interviewed as described in this section. If you have questions, contact the Dalton Public Schools’ Community Relations Department, 706-876-4022.
Dalton Public Schools is dedicated to providing quality knowledge work to students every day so that students can learn what they need to learn. Students must be present to learn. The attendance policy is as follows:
A student absent from school must present to school authorities a letter written by his/her parent or guardian, or medical provider explaining the reasons for the absence from school. In some cases, parents will be requested to provide written medical excuses or documentation. Students who become ill or injured while at school shall be dismissed from school only after parents or guardians have been notified. Exceptions are made only in cases of emergency. A student shall be dismissed before the end of the official school day only when a parent or guardian sends a written request explaining the reason for early dismissal, or appears in person requesting the student’s dismissal. Students shall not leave school grounds during school hours without permission from the principal. Principals may require verification of right of custody of the student from anyone requesting early dismissal of the student.
As defined by the State or Local Board Policy, reasons for lawfully absent:
1. Personal illness that endangers the student’s health or that of others.
2. Serious illness or death in the student’s immediate family.
3. Special and recognized religious holidays observed by the student’s faith.
4. Mandated absence by order of governmental agencies, e.g. court order or pre-induction physical for the armed forces.
5. Conditions rendering attendance impossible/hazardous to health/safety.
6. Registration as an elector or to vote in an election at age 18-one day only.
7. Approved college visitation in accordance with high school regulations.
8. Up to 5 days visitation with parents preparing to ship out for military duty or on leave from such duty.
Students are counted present when serving as pages for General Assembly and/or representing the school in an activity approved by the school and/ or Board of Education. Individual students who are absent from school for a portion of the school day must have been present for one half of the instructional day in order to be included in attendance counts. An unlawful absence is one not permitted under the Compulsory School Attendance Law (20-2-690) and policies of the School Board. A combination of five (5) unexcused tardies or unexcused early checkouts will be considered one unexcused absence. These reasons also apply to late check-ins and early checkouts.
If a student has excessive absences or tardies, the social worker may refer the student and or parent(s) to the Department of Family and Children’s Service or to the courts if sufficient legal causes for these absences or tardies do not exist. Punitive measures may be taken against the student and/or parent(s).
EXCUSED ABSENCES: According to the Georgia Compulsory Attendance Law, your absence is excused under the conditions listed above.
UNEXCUSED ABSENCES: Absences for any other reason than those indicated above.
Consequences for violating compulsory attendance law:
• Fine not less than $25.00 & not greater than $100.00 per unexcused absence.
• Imprisonment not to exceed 30 days.
• Community Service
• Any combination of the above consequences
If you miss school and want the absence to be excused, you must bring a signed excuse from a parent within two school days of return to school. No absence will be excused if a note is brought after this two day grace period per school board policy. A phone call will not be sufficient. You must turn in an excuse which meets the standard, as defined by state & local school board policy, on the previous page to be an excused absence.
MAKING UP WORK
If your absence is excused, you may make up missed work after consulting with your teacher. Teachers are not obligated to permit make-up work and/or tests for students who miss school with an unexcused absence. This does not include OSS per School Board policy.
For excessive absences and/or tardies, the social worker may refer the student and parent(s) to the Dept. of Family and Children Service or to the court when sufficient legal causes for these absences or tardies do not exist.
TARDIES TO SCHOOL
Unexcused tardies will result in disciplinary action. Tardies to school are handled through the Attendance Office and/or a school administrator.
TARDIES TO CLASS
Students have sufficient time between classes for restroom and locker needs. If a student is tardy to class, detention or ISS will be assigned.
CHECK-OUTS FROM SCHOOL
If it is necessary to check out of school, a parent/guardian must be contacted prior to allowing the student to leave campus. Prior permission can be given by the parent through a written note signed by the parent or an email to our attendance clerk.
NO EARLY EXAMS
No one will be allowed to take a final exam early. Each final exam must be taken on the day the exam is scheduled.
Dalton Public Schools may place names, photographs and/or video of our students on the Dalton Public Schools’ district website, school websites, the MIHS sports website, other extracurricular websites, or media sites managed by the district. If you do not want your student’s information/image posted on these websites, please notify the school in writing within ten days after enrolling as a student in Dalton Public Schools. If you do not notify the school office in writing, we will assume that you give permission for your student’s information/image to be included on websites as described in this section. If you have questions, contact the Dalton Public Schools’ Community Relations Department, 706-876- 4022.
Six Weeks Periods Ends Reports Issued
1st – September 18 Progress Report – September 21 2nd – November 1 Progress Report – November 9 3rd – December 20 Report Card – January 11 (Semester end) 4th – February 21 Progress Report – March 1 5th – April 11 Progress Report – April 18 6th – May 24 Report Card – May 30 (Semester end)